All board members present,
missing the President of the club
Kylan, as VP has taken
over the Presidents responsibilities/position
Kylan chaired the meeting.
1.) If you have not heard
Josh is stepping down as Club president - nothing is written in the Bi-laws to
address this type of situation. You can
read the current bi-laws at http://www.magiccityrc.com/MCRC
by-laws.htm.
Proposed additions and changes to the bi-laws:
For those stepping down, something like the following
added to Section 5:
"Should an officer step down from the responsibilities of his elected position refer to section '7' subsection 'd' to appoint a replacement."
7/d states that a majority vote is needed to elect club
officers.
?????
Do we want the next officer to take over the position
vacated? What if a board member drops
out or is elected to the vacant position, how do we replace the board member,
or should the board and directors just appoint someone to the vacant
position(s)? Or do we let it all slide
until the next election? Think on it.
?????
Add
3/a/v - President Must be a current ROAR
member
3/c/iv - Treasurer must be a current ROAR
member
Do we want the VP to be a member as well? This was added because ROAR requires the President and Treasurer to be ROAR members if the club is to be a ROAR club. Could we add a perk that if they are not currently ROAR members, the club will pickup the membership fees, or simply the club will pay for the directors ROAR membership?
Voted on to change the Bi-laws as follows:
1.) Section 3: reads “Officers
& Responsibilities (Must be paid up club members, Club will pay ROAR dues
for 2 officers)”
2.) Added
“must be a current ROAR member” to President and Treasurer
3.) Section
5: Added sub-section “c” “Should an officer step down from the responsibilities
of his elected position, the next officer in line will fill the vacated
position until the next general election of the club(7d). Board members that step down from their
elected position will require no action”
Changes have been made to update the bi-laws.
2.) Barriers:
We need to take action ASAP, On-road is 2 months away
Anyone know a contractor that would be willing to pick up
the down spouts at their cost?
Ideas for corners and connecting the barriers together - please
BRING your handy work for all to see.
If you want a sample of the down spouts please contact me and I'll
get you a piece. So we don't duplicate,
I'll be bringing a piece with 90's cut out of one side so it bends.
Does anyone have an on-road car already setup that we can
use to test the barrier's.
We are thinking of taking apiece to the shrine and bouncing a car
off of it to make sure it sticks and will work for us
Date we can plan to do the above test
Velcro choices
500' of barrier = roughly 175 yards
2 strips of 1/2" on each board = 350 yards = $150 +s/h
1/2" on the two bottom edges does not seem like much but
there will be 10' of it
3/4" - price would jump to $252 +s/h
1" sticky with 2 strips per board and it would be $301
1.) 2 inch Velcro will be ordered for the
barriers – price for 2-inch is $2.33 per yard = $233 for 100 Yards or 300 feet.
2.) Rick Keiser is pursuing the down spout and will be ordering in one stick to verify it is the product we are looking for
3.) The 2 samples of corners were passed as the solution for corners
4.) Track committee: Jason, Justin, Mike, Kylan will start getting the barriers built.
5.) We will gain access to the shrine and design 1-3 tracks that will be used all on-road season.
6.) Track committee will be the sole source of track design – designs are welcome from membership, track committee has final say.
7.) Setup and Tear down will be addressed at first On-Road meeting – stressing everyone help setup and tear down the pre-defined track from the track committee.
8.) If we do not get the support for setup/tear down:
a.)
The club will start a sign-up sheet
b.)
If the sheet is not filled for the next race day, names will be
added to the list by the Board and Directors
c.)
Names will be added Alphabetically, rotating through the alphabet as
necessary
d.)
Every effort will be made to distribute the work.
3.) Track:
Off-road: Who can weed-eat b4 the 2-day race?
Mike sprayed for weeds; all we need to do is keep them
down
We need to get the Off-road track ready for the
2-day. To do this we need to shutdown
the track
X number of days before the race to fix and repair for the event -
how many days do we need?
Who should help with the repair/rebuild of the track? Who
can volunteer time or is willing to help?
1.)
Rick Keiser will weed-eat before the 2-day
2.)
We are shutting down the Track Sunday Aug 17th to start
maintenance for the 2-day
3.)
Rick Gollahon, RC Geiss, Jeremy Jennison, Jason Todd have
volunteered to hall water to soak the track starting Monday Aug 18th
4.)
Darren Kobelt has volunteered to supply the club with Mag-Cloride
4.) Other items:
End of season prize for Off-road and On-road
Proposed ideas:
A.) Single Plaque, 1 for Off-road, 1 for On-road - Columns and
rows for Class/year w/champs name. The
plaque would be kept at the shop for all to see
B.) Single plaque per class for the champion to do with as they
please
C.) Plaque with photo per class left at the Shop for the year
1.) Mike will supply a large plaque to leave on
display at the Hobby shop, Plaque will consist of 5-10 years of each Classes
champion. One plaque for off-road, one
for on-road
2.) Soda/Food revenues will fund plaques for each
class. A plaque will be awarded for
position 1 thru 3 at a minimum – if funds are available for 4/5th
they will also be awarded (may also be donated for 4/5th)
3.) Pictures will be posted for Class winners
above Mike’s large plaque
On-road Test and Tune day, yes or no
Have the first scheduled race a test and tune day, $10 to get in the door, we’ll setup the PC to time laps, setup track by 10:30am and run until ?? or maybe even run mock races if there is enough interest.
On-road classes
4WD Open, 2WD Open, 2WD Stock
Proposed addition of:
Spec class, 19t motors
Sportsman stock which will have restrictions of rubber tires, ROAR
stock motors and Stick battery pack, ROAR legal bodies and other rules apply, same as always
Pro-Stock,
ROAR rules apply with no restrictions, same as always
1.)
If we do not have a problem
with dates at the Shrine, the first race day Oct 19th will be a test
and Tune day, with the following weekend being the first race in the series
2.)
Test and tune will be a flat
$10 to get in the door
3.)
Sportsman class was approved –
rubber tires are the only restriction
4.)
Spec is out
5.)
4wd Open, 2wd Open, 2wd Stock,
4wd Stock or Pro-Stock will be the remaining classes
6.)
We will abide by ROAR rules for
all classes
7.)
10 turn limit in 4wd Open
8.)
Brushless systems are not
acceptable until approved by ROAR
9.)
On-Road 2-day will be scheduled
around the 3rd week in March 2004
Class Fee increase ($7-10 first class, $5-10 each additional)
If we up the fee, we will up the heats as well however to do this:
We will not wait for racers to make the heat - 60 second delay max
All heats will start with or without all entries
We will be starter Nazis - period - sorry if you did not make it -
you have 2 more chances.
1.) First
Class fee increase was voted on and approved to be $10 first class, $5 each
additional
a.) Stressed
that the additional funds are to create a buffer for added expense in the
future – far ranging future – 3-8 years out.
b.) Replacing
rolls of carpet, Digital transponder system etc. – these are examples
c.) Teacher
always said there had to be 3 bullets or none at all so this is the third
bullet J
2.) There
will be 3 rounds of heats, plus mains, we will have breaks between rounds
3.) Races
will start within 60 seconds of scheduled start time.
4.) Spotting
needs to be addressed and enforced – more in next meeting.
Other Issues not on the agenda:
1.) Numbered
spotter positions at the track on and off-road
2.) Accessing
penalties for missing spotters
3.) Filling
heats, no 2-3 racer heats
4.) Frequency
Clips
5.) Ordering
of heats on and off-road, setting up heats to promote people staying.
If you have made it this far PLEASE let me know
what I missed. I try to keep notes but
pull most of it from my head so if I missed something, please remind me.
The club is what WE ALL make of it, please provide
your input whenever possible.