MCRC BYLAWS
The club shall be called the “Magic City R/C Racers”
The club is a private, non-profit club whose mission is to offer public racing of R/C cars and other public activities as the club deems appropriate to promote the growth of the hobby/sport of R/C model cars.
The club charter is as follows:
a. Promote model car racing as a pastime in Billings, MT
i. Make racing available to a large and varied number of people
ii. Orient club races to minimize investment in cars.
iii. Orient club activities to encourage newcomers.
b. Provide an environment and example for young persons to learn sportsmanship and the thrill of competition.
c. Promote and hold races that are organized and encourage family participation.
d. Run races consistently and fairly, utilizing well-published and enforceable rules.
e. Assist in any way all participants to enjoy racing.
Membership in MCRC shall be broken into two categories as follows.
f. General Membership: General Membership is open to anyone who has an interest in RC Cars and promotion of the RC Hobby in our region. General Membership does not have voting rights.
g. Voting Membership: In an effort to protect the continuity of the MCRC racing program and the investment in same by our more active members, Voting Membership shall be an “earned” status. Anyone who has participated (paid entry) in at least TWO MCRC race events or maintenance days in the preceding calendar year shall be eligible to vote upon adoption of this amendment. Beginning January 1, 2008 this criteria shall automatically revise to include only persons who have entered at least FOUR MCRC race events or maintenance days in the preceding calendar year. The previous description of TWO events shall be deleted at that time.
Officers and Responsibilities (
Must be Voting Members)h. President
i. Insure club activities and decisions are consistent with club charter.
ii. Conduct professional meetings.
iii. Delegate duties to club members.
iv. The president has the authority to represent the club and enforce a judgment of conditions that are detrimental to the club when time does not allow for a formal meeting of the club.
v. President must be a current ROAR member.
i. Vice President
i. Fulfill duties in president’s absence.
ii. Be accountable to the club for promotion of club activities.
iii. Take minutes and be accountable for club mailings, race records and club correspondence.
j. Treasurer
i. To provide monthly a full accounting of club funds at club meetings.
ii. Provide financial interface with ROAR or other national organization (if club is registered), and others on behalf of race participants.
iii. Provide financial function in collection and distribution of club funds.
iv. Treasurer must be a current ROAR member.
The club shall elect officers in the following manner:
k. The president, vice-president, Treasurer and four Board members will be voted on in December. Officers will take responsibility immediately after positions have been established.
l. The officers will serve for one calendar year from date of election or beyond that time until a new election may be held.
c. Should an officer step down from the responsibilities of his elected position, the next officer in line will fill the vacated position until the next general election of the club. Board members that step down from their elected position will require no action.
MCRC is not directly affiliated with any business entity nor does MCRC specifically endorse an business entity beyond any promotion due as agreed in compensation for event or activity sponsorship as may be provided by any interested business entity.
MCRC does not endorse or promote race events other than those specifically scheduled and/or sanctioned by MCRC. Any event where entry fees are paid directly to MCRC shall be considered a “MCRC Event”. Any event where MCRC is in some way directly compensated pursuant to an agreement with the MCRC Board by majority vote shall be “MCRC Endorsed”. Any other event is NOT an MCRC event and neither the Magic City R/C Racers name nor MCRC acronym should be used in conjunction with such an event. If MCRC does not have specific input into the conduct of the event it is in no way connected with MCRC.
Disbursement of Funds.
a. Ongoing expenses, as a part of running races, will be allowed without Voting Membership approval as long as such expenses have been previously outlined in a club business meeting (i.e. trophies, refreshments, rents for race facilities, etc.) and voted upon.
b. Unusual expenses for major items (i.e. P.A. systems, new stands, etc.) on items over $100 will require Voting Membership approval.
c. Unforeseen emergency expenses critical to club activities may be committed to and paid, if approved, by any three officers and/or Board members and will be fully explained to the membership at the next club meeting. Any one expense shall be greater than $10 but not to exceed $100. The club Treasurer, if not one of the three approving officers, must be notified by telephone if possible, and if not, must be notified by phone or e-mail as soon as possible after the expense incurs. (E-mail must be followed-up with a phone call).
i. In no event shall the club commit to expenses without adequate cash on hand to cover the expenses.
ii. A club member can make a personal donation so cash is available to handle an expense.
m. Any club expenses $10 or under may be incurred by authority of an officer with full explanation at regular club meetings.
Items requiring majority vote of voting club members:
d. Major purchases.
e. Entering into written contracts (i.e. leases, etc).
f. Adoption of new rules or changes in previously adopted rules.
g. Nomination for and election of club officers.
h. The discharge of members found unfit.
i. Changes in by-law, if approved for vote by officers. (a major re-write will be conducted with the approval of all officers at any time it is deemed appropriate).
Items requiring majority vote of voting club members present at any club meeting:
j. Purchase of items for a race series or special club activities ($100 or more).
k. Adoption of race schedules, times and fees.
l. Major changes in track design or character after initial yearly design change at the beginning of each season. (excludes regular maintenance)
The club is a private club and as such reserves the right to choose its members. The club has the right to discharge those who are found unfit. “Unfit” is defined as follows:
m. Any behavior that is repeatedly in conflict with the club.
n. Those who intentionally undermine activities being offered by the club.
o. Repeated unsportsmanlike conduct.
The process for discharge is as follows:
p. One or more club members may request a vote on another club member’s fitness at any regular meeting.
q. Two officers will notify the accused member in writing of the nature of the complaint after review. His or her accusers will be offered two minutes to explain the complaint. The member will be offered an opportunity to be heard for a two-minute period at the next meeting. A vote will be taken and the vice president will tabulate paper ballots. The findings will be sent in writing to the accused member and finally announced to the membership.
Members wishing to race must provide MCRC with a copy of their ROAR membership card to keep on file.
13. Illegal drugs
Possession or use of illegal drugs BY ANY PERSON, RACE PARTICIPANT OR NOT, at any MCRC event or on sites where MCRC events are being held WILL NOT BE TOLERATED. “SITE” shall include anywhere on the property, indoors or outdoors. Anyone observed possessing or using illegal drugs shall be immediately ejected from the premises. Behavior of this sort cannot and will not be tolerated under any circumstances by MCRC or our host facilities.
First violation of this policy shall result in a one-month suspension from any official MCRC event.
Second violation of this policy shall result in the offender being permanently barred from participating in any official MCRC event. After one calendar year the MCRC Board shall review any written petition for re-instatement of barred persons and vote whether to reinstate that person’s privilege to participate in MCRC events or to uphold the ban for another year at which time the Board will again review a new written petition.
Race fast race hard and race fair